Job: Program Assistant with Tilth Producers in Washington, 2012

Posted on February 11, 2012 by in Employment // 0 Comments

Job: Program Assistant with Tilth Producers in Washington, 2012 Hours: Full Time, 40 hours per week; Pay: $16-$18 per hour; Location: Good Shepherd Center, 4649 Sunnyside Avenue N #305 , Seattle, WA 98103; Application deadline: 5pm PST Friday, February 24, 2012; General Purpose: The Program Assistant provides general administrative and program support to the organization. For Full Details and Information About How to Apply Click "Read More"

Essential Functions/Responsibilities:

The Program Assistant will:

pick up, process and distribute mail; receive and record payments and donations: prepare and make bank deposits; create, track and follow up on invoices; respond to telephone, email and written inquiries; prepare mailings; send receipts and thank you notes; perform errands.
maintain organizational contact database (Filemaker Pro); regularly track and transfer website updates to central database; oversee memberships; send renewals and welcome packets; prepare membership reports and communicate with members via phone and email.
manage registration for all educational events (postal, online and in person); track and ensure required submissions and payments; communicate with attendees about registration details; oversee registration at the annual conference (November 8-11, 2012).
manage the Tilth Producers list serve; format and upload content to the Tilth Producers website; monitor and analyze usage of website and list serve; create online surveys and oversee website advertising.
maintain the organization’s print and electronic records; maintain inventory of office supplies; monitor USPS bulk mail account and fees; maintain Tilth Producers merchandise inventory; obtain quotes and place orders; keep a current media contact list; maintain an indexed electronic library archive.
coordinate logistics for events; assist with fundraising activities; coordinate Tilth Producers tabling and tabling volunteers; represent Tilth Producers at events; coordinate required submissions such as photos, biographies, workshop descriptions, driving directions or electronic display ads.
create posters, brochures and signage; prepare forms, documents, reports and mailing lists; write letters, list serve messages, website content and press releases.

Minimum Requirements:

Education: High School Diploma required; Bachelor’s degree preferred
Experience: Three years of progressively responsible administrative experience

Qualifications:

Demonstrated organizational and administrative skills
Ability to prioritize, organize and handle multiple tasks with minimal supervision
Reliability, accuracy and ability to meet deadlines
Demonstrated project management success
Excellent communication skills, including written and telephone
Excellent computer skills, preferably Word, Excel, Constant Contact, In Design, Filemaker , WordPress
Desktop publishing and graphic design experience
Experience working with teams to accomplish goals
Valid driver’s license and car
Ability to lift and carry 20 pounds
Familiarity with Northwest organic and sustainable agricultural communities and issues preferred
Spanish language skills a plus