Job at Organing Farming Research Foundation

Posted on August 6, 2009 by in Employment, Organic // 1 Comment

The Organic Farming Research Foundation (OFRF), based in Santa Cruz, CA, is recruiting an Administrative Assistant (AA). OFRF's mission is the improvement and widespread adoption oforganic farming systems. OFRF's staff and farmer-led board value the social and environmental benefits to society that organic farming contributes, thus OFRF works to secure and sustain the livelihood of organic farm families and individuals. To achieve this mission, OFRF sponsors and conducts research, education, outreach, and analysis on organic farming systems, and promotes federal- and state-level policies that support organic farming. Professional Duties: The OFRF Administrative Assistant will ensure the smooth and efficient operation of the office and support systems - this includes maintaining an organized, professional and collegial office atmosphere by managing the basic mechanisms and infrastructure of the OFRF office including equipment & supplies, organizing and supervising administrative work study students and maintaining office records.. The AA will also provide executive-level administrative support to the Executive Director (ED) and Deputy Director (DD) and, with the approval of senior management, occasionally other staff.

General responsibilities include:

Manage and maintain our equipment, maintenance agreements, and supplies inventory.
Be the primary contact for service providers and office vendors.
Create, organize, and maintain office hardcopy and electronic files, including corporate records such as IRS submittals and Board Minutes, and personnel files.
Maintain the general OFRF office calendar.
Type drafts and finished documents of a variety of material from written and verbal instructions, which may include letters, memoranda, notices, records, reports, and other material, some with technical terminology.
Compose routine correspondence on own initiative or from brief notes or verbal instructions, referring to other sources for detailed information, such as online research.
Coordinate, under direction of senior management, human resource information (retirement & health benefits), inform staff of options, provide orientation to new employees.
Monitor employee timecard system, provide time and vacation reports as needed.
Answer phones daily.
Provide executive-level administrative support to the Executive Director and Deputy Director, including booking travel and tracking calendars.
Provide logistical and organizational support for our Board of Directors and Executive Committee meetings.
Work with bookkeeper to assist with general budget and financial operations.
Work with all program areas to oversee, implement, and maintain OFRF’s contact lists and all program-related database input, query, reporting, and all other database output functions.

Knowledge, Skills, and Abilities:

Required

Experience working in busy multi-dimensional office environment.
Strong organizational, communication and computer skills
Basic knowledge of office equipment and network systems.
Dependable and responsible with strict attention to detail.
Ability to maintain confidentiality when working with documents and files.
Computer literate in Excel (intermediate-advanced), Word and Outlook
Be able to work independently and as part of a team
Proven experience in a similar position.

Desired

College degree
Database management (Microsoft Access)
Bookkeeping and basic accounting skills
An interest in organic food and farming.

Compensation and Benefits
Health and retirement benefits and compensation commensurate with experience. The posted salary for this position is $34,000 to $38,000. This is a full-time, exempt position located in Santa Cruz, CA.

Apply
Interested and qualified candidates should submit a cover letter and résumé, to Brenda@ofrf.org by Tuesday August 18th, 2009, 5pm PST.

This is an open position, which we hope to fill by September 8, 2009.

OFRF is committed to providing equal opportunity employment opportunities to candidates and employees without regard to race, religion, creed, age, sex, or national origin citizenship. OFRF encourages women and minorities to apply for employment opportunities with our organization.